Privacy Policy
How we use any personal information we collect about you.
We take your privacy seriously and are committed to protecting your personal information. We aim to be clear and open about our data and security practices.
Where we ask you to provide us with any information by which you can be identified, you can be assured that it will only be used in accordance with this privacy statement, and in line with UK data protection law which includes but may not be limited to the Data Protection Act 2018, the UK General Data Protection Regulations (UK GDPR) and the Privacy and Electronic Communications Regulation (PECR).
This notice provides information concerning the processing activities for Power & Integrity CIC, company number 15931416.
What information do we collect about you?
We collect information about you when you fill in an online form to:
- Sign up for email updates
- Contact us
- Place orders for free or paid products or services
- Apply for membership
- Complete surveys or provide feedback.
This information may include:
- Name, role and organisation
- Contact details including email address
- Demographic information such as postcode and interests.
We collect material that you proactively post or contribute to our sites including social media and any correspondence you have with us.
We also collect information on your website usage through cookies, if your browser accepts them. Some of our websites feature tracking software – this means that if you’re a logged-in user, have filled an online form or have previously clicked a link in one of our emails, we may link your website usage information (such as pages visited, IP address, browser and device used) to other information we hold about you, such as your name and organisation.
When you contact us by email, letter or on the phone, we may also record this information on our customer relationship management system to help us process your request efficiently.
How do we use your information?
We collect information about you to manage your account, process your order or fulfil any contract we have with you.
We use information collected from your website visits to personalise your future visits and to improve the experience we provide to our online users. For example, information like the browser and device you are using helps us to maintain usable and accessible websites for all our audiences.
We also use your information to help us develop products and services that you need, and where we have a lawful basis and permission to contact you, we may use it to help us send you relevant and timely information about the help and support that we offer.
Where do we store your information?
We are committed to ensuring that there are appropriate technical controls in place to protect your personal details, for example, our online forms are always encrypted (this prevents other people accessing them).
We regularly review who has access to information that we hold to ensure it is only accessible by trained staff and, where appropriate, volunteers.
Your data will not be processed outside of Power & Integrity and will not be disclosed to any parties outside of Power & Integrity, except for trusted parties and affiliates with whom we work, for example: our bank, database and HMRC.
We only enter relationships with third parties who have appropriate data protection policies and procedures in place. All data held by third parties is deleted when it is no longer needed. We will always clearly indicate instances when your personal information will be shared with a third party.
Third parties we use are:
- Mailchimp for direct mail
- Payment processing platforms Sage, and our bank
- Microsoft Forms for survey data.
Email marketing
If you have opted-in to hear about Power & Integrity’s products and services, we will send you information which may be of interest to you.
You have a right to stop us from contacting you for marketing purposes at any time. You can do this in several different ways:
- All our marketing emails contain unsubscribe links
- Contact us at any time to request a change to your marketing preferences.
The lawful basis for processing your personal data
We are required to identify a lawful basis with which to process your personal data. For marketing it may be your consent. Sometimes we may have a legal obligation to process personal data. On other occasions we may process the data in the legitimate interest of Power & Integrity. We may undertake a balancing test to ensure this is appropriate. You may object to such processing.
Our emails and websites contain cookies to tell us whether emails are opened and verify any clicks through to links within an email. We use this information to help us understand how an email campaign has performed, what types of emails and content our users find interesting, and what actions our users took, so we can improve our email campaigns in the future and make our emails more relevant to you.
How long do we keep your information?
We do not keep your information for longer than necessary. We keep financial information for up to seven years due to legal and contractual requirements, and we delete all other personal information from our customer relationship management system if we have had no contact with you for three years.
Access to your information
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, you can email hello@power-integrity.org.
We will not charge you for this service unless the request is ‘manifestly unfounded or excessive or repetitive’.
Keeping your information up to date
We want to make sure that any personal information we hold about you is accurate and up to date. You can email us at hello@power-integrity.org to correct or remove information you think is inaccurate.
Sharing your information with other organisations
Power & Integrity will not sell your information to any third party. We may share your information with third parties where we have legal duty to do so or to provide you with a service you have asked for. For example, we use a third party supplier to dispatch publications you may buy on our sites and we use secure third party partners to process financial transactions. We have contracts in place with all third party suppliers to ensure they are obligated to treat our customers’ personal data in compliance with the UK data protection law.
We signpost to other organisations on our website using hyperlinks. The signposted organisations may use tracking in these hyperlinks to monitor engagement from our website to theirs.
If Power & Integrity is acquired by a third party, personal data held by Power & Integrity will be one of the transferred assets.
Other websites
Our website contain links to other websites not run by Power & Integrity. This privacy policy only applies to the Power & Integrity website so when you link to other websites you should read their own privacy policies.
Changes to our privacy policy
We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 21 November 2024.
Your rights
You also have the right to report concerns or complain about our handling of your data to the Information Commissioner’s Office. Details of how to do this can be found on its website.
Your right to complain
If you are concerned about the way Power & Integrity are processing your personal data, you have the right to complain. You may do this by contacting us by writing to hello@power-integrity.org.
PI Feminist principles
Feminist principles guide us in the way we work together. We recognise all these principles must be held together even if some may be in tension.
- Self-aware – ‘put your ego in the passenger seat’. Seek to engage and contribute, ‘everyone is able’, everyone has ideas to share
- Self-care and caring for others – take care of your physical and emotional needs first, then support one another to enable us all to reach our individual, organisational and collective goals and renewal
- Dismantle bias – check your own privilege – work to explore your own biases
- Inclusion – create ways for everyone to be heard in our action research
- Share power – lead to transform others – enable leadership across structures to enable everyone to succeed
- Responsible and transparent use of power – guide and enable others. Understand your own power share your ambition, concerns and vulnerability to enable others to do the same
- Accountable collaboration– bring your whole self to your task and to our meetings, offer and ask for help. Make commitments you can keep or let us know in good time if you can’t
- Respectful feedback – feedback is a gift, an opportunity to grow
- Courage – be brave, seek transformative change – take risks to grow, ‘make failure your fuel’
- Zero tolerance – for any form of discrimination or abuse of power – challenge arrogance within ourselves and our organisation
- Confidentiality of meetings – Chatham House rule (what is said in the room can be generalised to be shared but should not be identified with individuals without their prior permission)
- Commitment to the vision and mission of Pi – of an open sourced, co-created, dynamic approach that can enable sector wide changes
Your content goes here. Edit or remove this text inline or in the module Content settings. You can also style every aspect of this content in the module Design settings and even apply custom CSS to this text in the module Advanced settings.
